Photo Verification for Fleet Management
Replace pencil-whipped paper checklists with AI-guided photo walkarounds. Prove every pre-trip inspection was actually performed—tamper-proof, DOT-compliant, and done in 3 minutes instead of 20.
Check-in and check-out
Vehicle handoff inspections
Document condition every time a vehicle changes hands. The driver follows a guided link, each photo is checked on the spot, and a Pickup is compared with its Delivery.
$0.50USD
per completed inspection
Up to 15 retained photos included.
No setup fee. No monthly minimum.
| Completed inspections each month | Up to 15 photos |
|---|---|
| First 1,000 | $0.50 |
| Next 4,000 (1,001 to 5,000) | $0.40 |
| Above 5,000 | $0.35 |
Each monthly volume rate covers only the inspections within its band. Additional retained photos cost $0.03 each beyond 15, up to 30 total.
Photo allowance: Count the photos retained in the completed inspection, including damage close-ups. Interior, exterior, VIN and odometer photos share one allowance. A replacement or retake does not add another photo. Agree the required views and maximum photo count before capture. Optional photos the person adds count toward the total and any overage, up to the maximum you configure; the standard template never exceeds 15. The borrower does not choose a paid upgrade. More than 30 photos requires a custom scope.
What counts: Each completed Delivery, Pickup or standalone inspection counts as one inspection, whether its outcome is clear or flagged for review. A loan or rental with both a Delivery and a Pickup counts as two. Links that expire or are never submitted are not charged.
Not charged again: The first 15 retained photos, retakes, report downloads, and webhook redeliveries are included in the inspection price. Additional retained photos cost $0.03 each, up to 30 total. Replaced or removed photos do not add to the retained-photo count. Inspection photos are never billed again as single-photo API checks.
Production access is arranged with sales. Larger deployments can discuss custom terms. Detailed vehicle appraisals and the single-photo API are separate products with their own prices. See how handoff inspections work.
Industry Challenges
Pencil-Whipping Is Rampant
Paper DVIRs achieve only 57% full-completion rates. Drivers sign off on inspections that were never performed, creating catastrophic liability exposure—average trucking verdicts now exceed $27.5 million.
1 in 4 Vehicles Fail Roadside Inspections
The national vehicle out-of-service rate is 22%. CVSA's 2025 International Roadcheck placed 18.1% of trucks out of service on the spot—brake failures alone account for 41% of violations.
Fines Up to $19,277 Per Violation
Operating an out-of-service vehicle carries fines up to $19,277. Falsifying inspection reports costs $12,700. Only 7% of carriers pass DOT audits without a single violation.
Hidden Damage Costs Thousands
Fleets average 8.7 days of unplanned downtime per vehicle per year, costing $448–$760 per day. 78% of this downtime stems from deferred maintenance and preventable failures.
Paper Inspections Waste Hours
A thorough paper-based DVIR takes 20+ minutes. For a 50-driver fleet doing two inspections daily, that's over 25,000 hours per year consumed by paperwork instead of driving.
No Proof Inspections Happened
Paper records can't verify that an inspection was actually performed versus rubber-stamped. When accidents happen, carriers have no defensible evidence that safety protocols were followed.
How Verdict Capture Helps
AI-Guided Photo Walkaround
Step-by-step camera flow walks drivers through every required inspection point—tires, brakes, lights, coupling devices, mirrors. Completed in 3–5 minutes with guaranteed coverage of all DOT-required components.
Anti-Fraud Verification
AI examines 27+ indicators per photo—camera data, GPS coordinates, file fingerprints—to detect tampering, recycled photos, and photos-of-photos. Pencil-whipping becomes impossible.
Automated Damage Detection
Computer vision compares photos between shifts and drivers to automatically flag new dents, scratches, tire wear, and fluid leaks. Attribute damage to specific operators instantly.
DOT-Compliant eDVIRs
Generate electronic DVIRs that meet FMCSA 49 CFR 396.11–396.13 requirements. Fully compliant with the March 2026 eDVIR final rule. Records retained with full audit trails.
Offline-First Architecture
Full inspection capability without cell service—critical for rural routes, underground facilities, and remote job sites. Results sync automatically when connectivity returns.
Fleet Compliance Dashboard
Real-time visibility into inspection completion rates, open defects, CSA score trends, and compliance gaps across every vehicle, driver, and location in your fleet.
How It Works
Capture
Driver completes pre-trip inspection by photographing each checkpoint on their device
Verify
AI validates each photo against DOT/FMCSA requirements, detecting pencil-whipping and fraud
Act
Compliant eDVIRs are auto-generated; failed inspections trigger maintenance alerts immediately
Everything You Need. Nothing You Don't.
Enterprise-grade photo verification with the simplicity of a consumer product
Fast Hosted Verification
SDKs capture photos and send them to a managed verification API with quick feedback and server-side policy updates.
Semantic Scene Understanding
Understands sidewalks, roads, parking zones, curbs, and obstacles—not just GPS coordinates.
Offline Retry Workflows
Queue supported verification requests locally and replay them when connectivity returns.
Privacy-First Architecture
Encrypted uploads, configurable retention, and regional storage options help you meet privacy requirements.
Policy-as-Code
Translate complex parking regulations into executable vision models. Auto-enforced compliance.
Real-Time Analytics
Compliance hotspots, violation patterns, and fleet insights—all in one dashboard.
Continuous Learning
Models improve automatically. Monthly retraining included at no extra cost.
Enterprise Security
Runs on infrastructure from providers with SOC 2 Type II reports (Vercel, Supabase, Google Cloud). Built-in fraud prevention detects duplicate photos and AI-generated images. Role-based access with full audit logs.
On-Device or Cloud. Your Choice.
Run verifications directly on the phone for maximum speed and privacy, or use our cloud API for maximum flexibility. Or both.
Edge Capabilities
- Scooter parking compliance
- Vehicle damage detection
- Proof of delivery verification
- Real-time camera guidance
- Automatic face & plate blurring
- Offline queue with auto-sync
Best of Both Worlds: Hybrid Mode
Run on-device for instant results. When confidence is low or you need custom policies, automatically fall back to the cloud API. Offline verifications queue locally and sync when connectivity returns.
Measurable Impact
Frequently Asked Questions
Ready to Eliminate Pencil-Whipped Inspections?
Join fleet operators using Verdict Capture to prove every inspection was performed—with tamper-proof photo evidence that holds up to DOT audits and courtroom scrutiny.
Photo verification in other industries
The same capture, policy, and audit-record pattern, applied to a different operation.