Link the rental and asset
Collect the equipment identifier, rental reference and required condition views.
Property verification
Know what changed between pickup and return.
Compare equipment identity, before-and-after condition evidence, rental records and inspection checklists in one review.
Compare pickup and return
Cross-check visible changes, timestamps and checklists across the handoff records.
Resolve the condition review
Route missing evidence or disputed condition changes to an operator with both records attached.
Follow the evidence
See the checks.
Understand the next step.
Example workflow / Work order W-5012
Check completion against the actual job.
01 / Evidence
Select a source to trace its findings.
02 / Findings
What agrees, what conflicts, what is missing.
Replacement is documented
The new fixture is visible in the completion photo.
Cleanup is not evidenced
The invoice includes cleanup, but the submitted views do not show the surrounding area.
Functional check is missing
Request the required test result; appearance alone does not establish operation.
03 / YOUR RULE
If a required task lacks evidence, request the missing record before approving completion.
04 / NEXT ACTIONRequest test and cleanup evidence → Work order review
Illustrative records and outcomes. Your evidence requirements, decision rules and review thresholds define the workflow.
Make each review actionable
Focus on the exceptions that matter.
Mismatched equipment records
A return can be logged against the wrong unit, so the equipment identifier is matched to the rental reference before any condition comparison begins.
Incomplete return evidence
Return photos often skip the angles captured at pickup, so missing views are requested before the comparison is treated as complete.
Disputed condition changes
Customers and operators disagree about when damage occurred, so timestamps and the pickup and return evidence are presented together for the decision.
Common questions
What evidence is captured for a rental handoff?
The equipment identifier, the rental reference, the required condition views at pickup and again at return, timestamps and the inspection checklist for that asset type.
What does a disputed condition change look like?
Damage visible at return but absent from the pickup views, a return logged against the wrong unit, or a required angle missing from one of the handoffs. The workflow presents both records together, requests the missing view and routes the dispute to an operator.
How is pricing scoped for rental condition verification?
Rental condition workflows are scoped by handoff volume, asset types, integrations and review requirements, so pricing follows a discussion of your fleet. Packaged vehicle inspections and appraisals keep their per-unit catalog prices on the pricing page.